8th December 2005

Present

Martin Willey (Chairman)
David Jones (Treasurer)
Doreen Gladman (Secretary)
Anne Willey, Pat McVay, Trevor Wood

Apologies

Malcolm Richardson, Judi King & Mary Guppy

1. MINUTES
   
   RESOLVED that the minutes of the committee meeting held on the 19th October be signed by the Chairman as a true record.
   
   
2. MATTERS ARISING
   
   
   1. Website
      
      It was clarified that Trevor would edit the minutes and place extracts from the minutes on the website.
      
      
   2. Business Exchanges
      
      Martin reported that Jean Louis Saury had resigned from the Chambourcy Town Council and would therefore no longer be the Town Council Twinning representative.
      
      Carol Renaud is trying to set up a Chambourcy Twinning Association similar to our Lutterworth Association.  There are supporters of twinning but whether or not Chambourcy Town Council will retain their level of funding is not known.
      
      Jean Louis has indicated that he will continue to support Twinning and Martin agreed to contact JLS in the new year regarding the business exchanges, as it was JLS who had been involved in this element of twinning
      
      
   3. Insurance
      
      The Secretary reported that a copy of the insurance document had been received from the L & R Twinning Association.
      
      It was agreed that a copy be forwarded to the Treasurer.
      
      
   4. Ten Pin Bowling
      
      It was reported that this was a great success with 20 members attending.
      
3. CHAIRMAN’S REPORT
   
   Martin advised that updates had already been given under other agenda headings.
   
   
4. TREASURER’S REPORT
   
   David reported that there is £223.30 in the current account and £1,000 in the deposit account.
   
   
5. MEMBERSHIP
   
   It was confirmed that the Committee had agreed to Heather Craven being made an Honorary Member of the Association as a thank you for all her help and support to the Twinning Association.
   
   It was agreed that the secretary would write and advise Heather.
   
   
6. VISIT TO CHAMBOURCY
   
   It was reported that the dates have been agreed as the May Day weekend, Friday 28th April to Monday 1st May.
   
   Martin agreed to write to all members advising of the visit and requesting a response asap.
   
   
7. YOUTH VISIT TO CHAMBOURCY
   
   Dates: Half Term: leave Saturday 27th May and return Friday 2nd June.
   
   Martin advised that he had written in October to all the host families who took part in the July 2005 visit, advising them of the visit and the costs at £250 (exclusive of spending money).
   
   Three replies had been received to date, two yes and one no.
   
   Martin agreed to write to all members.
   
   The target figure was 24 but the visit could just about be viable on 12.
   
   
8. SOCIAL EVENTS
   
   The following to be investigated
   
   
   1. Quiz Night at Cricket Pavilion – 27th January 2006
      
      Martin to book the Cricket Pavilion
      
      David to ask Brian if he will organise and run the quiz
      
      It was agreed that if Brian was unable to organise the quiz , that the members would provide sections of 10 questions.
      
      
   2. Indoor Bowling at Enderby
      
      Doreen to find out about costs
      
      
9. A.G.M
   
   It was agreed that the AGM would take place on the 23rd February and that agendas would be sent to all members two weeks prior to the meeting.
   
   It was suggested that we try and get a speaker for the AGM who could talk about the history of Lutterworth.
   
   
10. DEVELOPMENT
    
    Future Exchange Visits:
    
    
    1. Pat McVay to investigate Future Faces
       
       
    2. Trevor Wood to investigate Bridge Club
       
       
11. DATE AND TIME OF THE NEXT MEETING
    
    It was agreed that the next meeting would take place on Thursday 9th February 2006, at the Swiftway Centre, commencing at 7.45 p.m.